| Rent Roll Pro© Features, Capabilities and Limits |
| Feature |
Capability or Limit
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| Property Files |
999 |
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| Units |
9999 per property file |
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| Contacts |
99,999 |
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| Unit Types |
108 per property file, preset (floor plan or commercial type), custom; Rental Collection Files allow independent addresses |
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| Lessees per Unit |
unlimited* in the Rental Contact Manager |
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| Wait List per Unit |
3, plus New Lessee |
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| Application Fees |
7 per property file, each waivable or mandatory |
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| Additional Fees |
70 per property file, including Application Fees; recurring fees can be a contractual amount, floating price, or shared percentage of common fees |
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| Previous Lessee History |
3 per Unit (RRPro/NetPack), unlimited* Rental Contact Manager |
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| Maintenance Contractors |
999 per property file, unlimited* Rental Contact Manager |
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| Maintenance Requests |
999 per property file |
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| Maintenance Jobs |
9999 per property file |
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| Billing |
QuickBooks invoices created by Rent Roll Pro directly into the linked company file for: application fees, pre-lease charges, pro-rated first rent (including recurring additional fees), recurring rental with fixed, floating or common additional fees, supplemental fees, pro-rated last rent (including recurring additional fees), post-lease damages, post-lease supplemental fees
|
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| Lease Status |
Month to Month, No Lease, Renewal Notice Needed, Renewal Needed, Check Lease Expiration Date, Expired |
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| Security Deposits |
set amount, amount or plus, amount plus or minus; set market rent percentage, Mkt Rent % or plus, Mkt Rent % plus or minus |
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| Main Screen Analysis |
Physical Economic Vacancy, Economic Vacancy. Gross Potential Rent, Loss to Lease, and Loss to Vacancy; each of these per property, per unit, and per square foot |
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| Unit Mix Analysis |
Potential income per month, per year; unit type total potential income per month, year, square foot, total square foot; average market rent, market rent per square foot |
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| Property Types |
Apartment, Rental Collection, Commercial |
|
| Documents |
Settlement Agreement with custom clause; Work Orders/Stop Work Orders with custom clause; payment and security deposit receipts.
Up to seven attached files for each unit and / or contact record.
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|
| Export Files |
CSV with named field information from Lessee, Contact, Audits, Rent Roll List, Invoice Reports, Contact Reports; merge into any full featured word processor, spreadsheet, etc. to create custom reports, documents, etc.
|
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| Maintenance Reporting |
location, date period, status, job type, contractor, or any combinations |
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| Contacts Reports |
address, lessee status, category, name, contractor, applicant, phone number, email, etc. |
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| History Reports |
property, unit, or unit type; unit and property; unit type and property |
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| Traffic Reports |
optional date period; property, unit, or unit type; unit and property; unit type and property; FHA compliance optionally printed |
|
|
| Analytical Reports |
full Financial Report (see Instant Analysis), Net Rental Income Forecast, Billing Detail, QuickBooks Transactions by Unit, Periodic Economic Vacancy, Absorption, Occupancy |
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| Rent Roll Audits |
Expired Leases, Leases needing Renewal Notice, Leases needing Renewal, No Lease, Expire less than [entered number of days], Month to Month, Vacancies, Contract Rent less than Market Rent, Move In and/or Out less than [entered number of days], Expired Moves, Security Deposit Refunds |
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| Vacancy Audit |
Unit, Ready Status, Unit Type (and Info) |
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| Move(s) Audit |
Unit, (New/Current/Previous) Lessee, Move In Date, Move Out Date, Unit Type |
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| Accounting |
Rental and Security Deposit Account balances are directly entered into QuickBooks by Rent Roll Pro; quicker, easier and more fail safe entry of transactions, limit of direct access to accounting files (NetPack only), all of the full featured accounting of QuickBooks Pro/Premier/Enterprise |
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| Multi-Property Accounting |
Class/Sub-Class, Main Income Item, Income Item Prefix, sub accounts; independent QuickBooks accounting files for each property file |
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| QuickBooks integration |
Applicant to customer, Lessee to customer, Unit Types to Invoice Items, Contractors to Vendors, Additional and Application Fees to Invoice Items, Accounts/Sub Accounts as necessary; QuickBooks Integration Audits; Unit Transaction Report |
|
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| QuickBooks Transactions |
Invoices: rental (with recurring additional fees), supplemental, application fees, cancellation fees, damages at settlement; Security Deposits (with liability offset); payments and credit memos; Security Deposit refunds (with liability reduction); application of Security Deposit to damages and/or rental balance at settlement |
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| QuickBooks Reports |
Unit Transactions, Open Invoices, Paid Invoices, Past Due Invoices, Customer Statements, Current Balance, Payments, Credit Memos, Current Balances |
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| QuickBooks versions |
Pro, Premier, Enterprise; 2002 or later, 2004 or later recommended; 2007 Pro or Premier or Enterprise 7 required for Windows Vista. |
|
| License |
Permanent, transferable; install on one computer plus mirror install at home or laptop (Rent Roll Pro only).
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| Updates |
Six month update subscription with purchase; additional six-month update subscriptions voluntary thereafter
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| Costs |
US $450, Rent Roll Pro; US $595 Rent Roll Pro NetPack; additional purchases are discounted 10%; six-month upgrade subscriptions, Rent Roll Pro $99.95, NetPack $149.95. Prices are subject to change.
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| Support |
free (not toll-free) unlimited support of Rent Roll Pro or NetPack via telephone or EMail; includes help with QuickBooks regarding integration with Rent Roll Pro or NetPack, and necessary property management functions in QuickBooks during the upgrade period (six months after purchase)
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| Operating Systems |
XP Home, XP Pro, 2000, 2003, 2000/2003 Server
Rent Roll Pro NetPack is compatible with the above operating systems, plus Windows Vista
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|
|
| disk space |
less than 3MB (one property file, 500 contacts) to near 50MB (100 property files, 10,000 contacts); excluding QuickBooks requirements |
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| networks |
Integration with QuickBooks across a Windows compatible network requires Rent Roll Pro NetPack; integration from remote offices can be accomplished via Windows Terminal Services or sharing software / services. The RDS system is not currently available for Vista users. |
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| entry users |
Rent Roll Pro, one concurrent. RRPro NetPack, one concurrent included with license, plus one concurrent in Bundled Rental Contact Manager; up to four additional users (five total per install) can be added with the purchase of additional licenses. Additional installs of the NetPack can allow additional entry users, but are limited to one concurrent user per property file. |
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Feature
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Capability or Limit |
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