| Rent Roll Pro© Features, Capabilities and Limits |
| Feature |
Capability or Limit
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| Property Files |
999, each with a designated QuickBooks company file. Multiple property files can link to the same QuickBooks company; a Main Income Item, Class, and / or sub-accounts for Bank, Income, and AR can define the owner, subsidiary or property. |
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| Units |
9999 per property file |
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| Contacts |
99,999 |
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| Unit Types |
108 per property file. Preset (floor plan or commercial type), custom; Rental Collection Files allow independent addresses, Security Deposit Amounts and Insurance information.
NetPack allows 288 Unit Types per property file.
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| Lessees per Unit |
unlimited* in the Rental Contact Manager |
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| Wait List per Unit |
3, plus New Lessee |
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| Application Fees |
7 per property file, each waivable or mandatory |
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| Additional Fees |
70 per property file, including Application Fees; recurring fees can be a contractual amount, floating price, or shared percentage of common fees; the NetPack version allows setup of up to 7 different types of subsidies. |
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| Previous Lessee History |
3 per Unit (RRPro/NetPack), unlimited* Rental Contact Manager |
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| Maintenance Contractors |
999 per property file, unlimited* Rental Contact Manager |
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| Maintenance Requests |
999 per property file |
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| Maintenance Jobs |
9999 per property file |
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| Billing and Transactions |
QuickBooks invoices created by Rent Roll Pro directly into the linked company file for: application fees and other pre-lease charges, cancellation fees, pro-rated first rent (including recurring additional fees), recurring rental with fixed, floating or common (CAM) additional fees, supplemental fees, pro-rated last rent (including recurring additional fees), post-lease damages and / or break lease fees, post-lease supplemental fees, security deposit transfer checks, security deposit refund checks, security deposits, miscellaneous income.
The NetPack has all the above plus: (1) up to seven types of subsidies, with parallel invoices created for each recurring subsidy and common payment application of each subsidy type; (2) up to 26 additional billing days per property file.
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| Lease Status |
Month to Month, No Lease, Renewal Notice Needed, Renewal Needed, Check Lease Expiration Date, Expired |
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| Security Deposits |
set amount, amount or plus, amount plus or minus; amount (or plus, plus and / or minus) per Unit Type; market rent percentage (or plus, plus and / or minus). Security Deposits and requirements are distinct, allowing unpaid deposits to be reported. |
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| Main Screen Analysis |
Physical Economic Vacancy, Economic Vacancy. Gross Potential Rent, Loss to Lease, and Loss to Vacancy; each of these per property, per unit, and per square foot |
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| Unit Mix Analysis |
Potential income per month, per year; unit type total potential income per month, year, square foot, total square foot; average market rent, market rent per square foot |
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| Property Types |
Apartment, Rental Collection, Commercial |
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| Documents |
Settlement Agreement with custom clause; Work Orders/Stop Work Orders with custom clause; payment and security deposit receipts. Late, Demand Payment, and Eviction Notices with custom clauses, Lease Renewal offer with custom clause, one user defined notice or message.
Up to seven attached files for each property file, unit, and / or contact record.
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| Export Files |
CSV with named field information from Lessee, Contact, Audits, Rent Roll List, Invoice Reports, Contact Reports; merge into any full featured word processor, spreadsheet, etc. to create custom reports, documents, etc.
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| Maintenance Reporting |
location, date period, status, job type, contractor, Due Status, Priority Status, or combinations. |
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| Contacts Reports |
address, lessee status, category, name, contractor, applicant, phone number, email, Custom Dates (and within date periods), Expired Custom Dates, Contact Tags. |
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| History Reports |
property, unit, or unit type; unit and property; unit type and property |
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| Traffic Reports |
optional date period; property, unit, or unit type; unit and property; unit type and property; FHA compliance optionally printed |
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| Analytical Reports |
full Financial Report (see Instant Analysis), Net Rental Income Forecast, Billing Detail, QuickBooks Transactions by Unit, Periodic Economic Vacancy, Absorption, Occupancy |
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| Rent Roll Audits |
Expired Leases, Leases needing Renewal Notice, Leases needing Renewal, No Lease, Expire less than [entered number of days], Month to Month, Vacancies, Contract Rent less than Market Rent, Move In and/or Out less than [entered number of days], Expired Moves, Security Deposit Refunds, availability by date (permanent and short-term), user-defined unit tags |
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| Vacancy Audit |
Unit, Ready Status, Unit Type (and Info) |
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| Move(s) Audit |
Unit, (New/Current/Previous) Lessee, Move In Date, Move Out Date, Unit Type |
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| Accounting |
Rental and Security Deposit Account balances are directly entered into QuickBooks by Rent Roll Pro; quicker, easier and more fail safe entry of transactions, limit of direct access to accounting files (NetPack only on Windows XP/2003 networks), all of the full featured accounting of QuickBooks Pro/Premier/Enterprise |
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| Multi-Property Accounting |
Class/Sub-Class, Main Income Item, Income Item Prefix, sub accounts; independent QuickBooks accounting files for each property file |
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| QuickBooks integration |
Applicant to customer, Lessee to customer, Unit Types to Invoice Items, Contractors to Vendors, Additional and Application Fees to Invoice Items, Accounts/Sub Accounts as necessary; QuickBooks Integration Audits; Unit Transaction Report |
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| QuickBooks Transactions |
Invoices: rental (with recurring additional fees), subsidies (NetPack only), supplemental, application fees, cancellation fees, damages at settlement; Security Deposits (with liability offset); payments and credit memos; Security Deposit refunds (with liability reduction); application of Security Deposit to damages and/or rental balance at settlement; payment refunds |
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| QuickBooks Reports |
Unit Transactions, Open Invoices, Paid Invoices, Past Due Invoices, Customer Statements, Current Balance, Payments, Credit Memos, Current Balances, Security Deposit Statements, Unpaid Subsidy Invoices (NetPack only). |
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| QuickBooks versions |
Pro, Premier, Enterprise; 2004 or later |
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| License |
Permanent, transferable; install on one computer. Rent Roll Pro NetPack only; mirror install at home or laptop.
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| Updates |
One year update subscription with purchase; additional six-month update subscriptions voluntary thereafter
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| Costs |
US $495, Rent Roll Pro; US $695 Rent Roll Pro NetPack; additional purchases are discounted 10%; six-month upgrade subscriptions, Rent Roll Pro $99.95, NetPack $159.95. Prices are subject to change.
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| Support |
free (not toll-free) unlimited support of Rent Roll Pro or NetPack via telephone or EMail; includes help with QuickBooks regarding integration with Rent Roll Pro or NetPack, and necessary property management functions in QuickBooks for six months after purchase.
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| Operating Systems |
XP Home, XP Pro, 2000, 2003, 2000/2003 Server, Vista, Windows 7.
Rent Roll Pro NetPack is required for public and / or multi-user access in Vista and Windows 7 networks.
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| disk space |
less than 4MB (one property file, 500 contacts) to near 50MB (100 property files, 10,000 contacts); excluding QuickBooks requirements |
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| networks |
Integration with QuickBooks across a Windows network requires Rent Roll Pro NetPack; integration from remote offices can be accomplished via Windows Terminal Services or sharing software / services. The RDS system is not currently available for Windows 7 users. |
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| entry users |
Rent Roll Pro, one concurrent.
RRPro NetPack, one concurrent included with license, plus one concurrent in Bundled Rental Contact Manager; additional concurrent NetPack entry users can be added with the purchase of additional licenses, but in all cases are limited to one concurrent entry user per property file.
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Feature
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Capability or Limit |
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